It is crucial for all Vimeo On Demand sellers to submit their tax forms as soon as possible. All Vimeo On Demand payments will be subject to 24% withholding of gross sales if you do not have an approved tax form on file by the time your payment is generated.
Read below to learn which form to submit, and how.
- Instructions to change/update/remove your VAT ID number
- Instructions for U.S. sellers
- Instructions for sellers from other countries
- Overview of different tax forms
- How to change/update/remove the tax exemption
- Need help?
Instructions to change/update/remove your VAT ID number
You can only add VAT ID numbers from your payment method in your settings. You cannot change or remove the VAT ID number once it is validated. If you want to change your VAT ID number, you must reach out to support. To be able to remove it, you have to create a new account and Billing will gift you the leftover time.
Instructions for U.S. sellers
U.S. residents and entities must submit a W-9 form and will not be subject to withholding once a valid form is submitted.
You can submit your form electronically on your Payment Settings.
Learn how to identify your taxpayer identification number (TIN).
Instructions for sellers from other countries
Residents of other countries must submit a U.S. W-8 tax form and will only be subject to withholding if it is legally required for your country.
Businesses and organizations: If you're selling on behalf of a business or organization, you can submit a W-8BEN-E from your Payment Settings page on Vimeo.
Individuals: If you're an individual seller, you must first check this IRS page to see if your country has a tax treaty with the U.S.
If your country is listed on the IRS page above, you will be not subject to any withholding from Vimeo if you submit a W-8BEN tax form with a valid tax treaty claim.
Download the form and then submit a completed copy to taxforms @ vimeo [dot] com.
If your country is not listed above, your net revenue will be subject to 30% withholding if you complete a valid W-8BEN form. You can submit all the necessary forms on your Payment Settings page.
Overview of different tax forms
Vimeo uses Tipalti, a third-party vendor which helps us collect and review tax paperwork. If Tipalti is unable to process the form you submit, you’ll be notified via email and asked to provide the required information.
If we do not have proper forms on file for your account when a monthly payment is processed, your payments might either be paused or subject to withholding of 24% of your gross sales.
W-9 Form
A W-9 form is the means by which U.S. taxpayers provide identifying information to services like Vimeo. A W-9 requires you to provide your name, address, and Taxpayer Identification Number (TIN) (more on this below). If you are a United States-based creator you must submit a completed W-9 form before receiving payments from Vimeo.
W-8 Form
A W-8 form identifies a person in a foreign country that received money from a U.S. entity.
All non-U.S. creators (except those with a U.S. TIN) must provide this form prior to receiving payments from Vimeo. The most common types of W-8 forms are form W-8BEN (for individuals) and form W-8BEN-E (for companies).
If you live in a country that has an income tax treaty with the U.S., you can make that treaty claim on your W-8 form. This may reduce the amount that Vimeo needs to withhold.
Read this article to learn how to submit the proper form.
8233 Form
Some international sellers who begin filling out a W-8BEN form in their account settings may be asked to submit an 8233 form. At this time, there is no need to submit this form, and we are working to update our online tax form process to remove the 8233 form.
In the meantime, if you are prompted to submit an 8233 form, please do not submit any tax forms. Instead, follow these instructions to submit a W-8BEN tax form.
1099-K Form
If you are a U.S.-based creator, we will send you a 1099-K form if you meet both of the following requirements:
- You have earned more than $20,000 in gross revenue on Vimeo On Demand over the calendar year
- More than 200 transactions have occurred in relation to your Vimeo On Demand title(s)
⚠️Note: If you sell multiple titles on Vimeo On Demand, we aggregate your revenue and transactions across all of your titles to determine if you meet these thresholds. If you receive a 1099-K, note that it will report the “gross revenue” from your sales, not the revenue that Vimeo actually paid out to you.
If you do not meet these thresholds, we won’t send you a 1099-K form, but your Vimeo On Demand earnings will remain subject to U.S. taxes. We advise contacting a tax professional to determine your tax responsibilities.
How to change/update/remove the tax exemption
To make any changes to tax exemption, you will need to reach out to support. Support can also refund the user if VAT charges are incurred. Please contact us for assistance.
Need help?
Our team cannot provide legal or tax advice. However, we're happy to help you through the process of submitting the proper form. Contact us and we'll get back to you as soon as possible.