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About the Live Events dashboard

This feature requires an Advanced or Premium plan, or an Enterprise plan with the Events feature added.

The Live Events dashboard gives you a calendar-style view of every scheduled live event on your team, alongside clear indicators of how many concurrent streams each timeslot will use against your account limit. This article discusses how the dashboard is organized, the new scheduling-conflict warnings, the email notifications when an event cannot start, and how the event duration field works alongside recurrence.

In this article:

What to know before using the Live Events dashboard

  • The dashboard is enabled automatically for every user with access to Live events, at no extra charge.
  • The dashboard defaults to a weekly calendar view that shows past, ongoing, and upcoming events on the same timeline. The previous flat-list layouts are still available — open them from the calendar icon in the top-right corner of the dashboard.
  • Events are still created and edited through the existing flows. The dashboard is a visualization layer: there is no drag-and-resize editing of events directly on the calendar. Use the Edit event action to change the date, time, or duration.
  • Concurrent-stream counts are based on your account's plan limit. To review your plan's limit, see FAQ: Live events.

How to open and navigate the dashboard

  1. From your Vimeo home page, open the Live events section in your library.
  2. The dashboard opens in Week view by default. Each block on the calendar represents a scheduled event; ongoing events are highlighted, past events appear muted, and upcoming events show their scheduled start and duration.
  3. Use the date controls at the top of the calendar to navigate between weeks. A concurrent-stream indicator appears above the timeline to show, for the visible range, how many streams are scheduled to run at the same time versus how many your plan allows.
  4. To switch back to a list layout, select the calendar icon in the top-right corner and choose the layout you prefer. Your last-used layout is remembered the next time you return.
  5. Selecting an event on the calendar opens its details panel, from which you can jump to the existing Edit event flow.

Scheduling-conflict warnings

When you create or edit a live event, Vimeo now checks the requested timeslot against every other scheduled event on your account. If the new event would push you over your account's concurrent-stream limit, a warning appears before you save, including:

  • A summary of which existing events would overlap.
  • A link to the Live Events dashboard so you can review the conflict in context.
  • An option to Contact sales if you need to raise your concurrent-stream limit.

The warning is preemptive only — you can still save the event if you choose, but be aware that the system will follow the rules described below if the limit is reached at start time.

Email notifications when an event can't start

If a scheduled event cannot start because your account is already at its concurrent-stream limit at that moment, the event owner receives an automated email explaining why the event did not start and pointing back to the dashboard to reschedule.

How priority is decided:

  • Earlier scheduled start times take priority. If other events have already started and are using your concurrent-stream allocation, the new event may not start.
  • For prerecorded events, the same rule applies: if the limit is reached at the scheduled start, the prerecorded event will not begin and the owner receives the failure email.
  • For recurring events, each occurrence is evaluated independently at its scheduled time against the account-wide limit.

Event duration and recurrence end

The duration field is now a separate setting from the recurrence end date, following the same pattern as common calendar applications:

  • Duration is the length of a single occurrence (for example, "1 hour"). It is shown to viewers and used on the dashboard to draw the event block on the timeline.
  • Recurrence end is the date on which the recurring series stops.

⚠️ The duration field is informational only. If an event is scheduled to end at 7:00 PM, that end time is not enforced — the stream will not be automatically stopped at 7:00 PM. To end the broadcast, the event owner must select End event in the production tool.

Frequently asked questions

How are concurrent streams counted for recurring events?

Each occurrence is counted independently at its scheduled start time. The system checks the total number of overlapping occurrences across all your scheduled events against your plan's limit.

What happens if a prerecorded event is scheduled when the limit is already reached?

Earlier scheduled start times take priority. If your limit is already in use by other events at the scheduled start time, the prerecorded event may not start and the owner receives an email explaining why. See also How to schedule a prerecorded event to start automatically.

Can I edit events directly on the calendar?

No. The calendar is a visualization. Use Edit event to change date, time, duration, or recurrence settings.

Where can I see my account's concurrent-stream limit?

Your plan's concurrent-stream limit is shown above the dashboard timeline and is also described in the plan articles linked from FAQ: Live events.

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