How to manage Space settings

Creating a venue requires an Enterprise account with the Events add-on.

This article discusses how to manage your Space settings while presenting in a venue.

In this article:

• Access Space settings
• Making your Space the Primary Space for attendees
• Open mic and Open stage settings
• Allow raise hand and chat settings
• Recording settings
• Create additional Spaces

Access Space settings

In general, only Admins within your Vimeo account have broad permissions to manage and edit your global Venue settings. Admins can also create individual spaces that are publicly viewable to all attendees, and Admins can change a private space to a public one. 

By default, your attendees can only create private spaces, i.e no one else can see their space unless they have invited someone. You can fully disable that functionality within the Venue settings panel. 

You can access the Space Settings panel by 

1. Clicking on the pencil icon located on the space logo
   or       
2. Click on Edit this space within the action toolbar. 

You will be able to change the background image and the icon for the space itself by editing the space settings. 

Making your Space the Primary Space for attendees

Make your space the Primary one that your attendees arrive in when they enter the venue 

1. Click on the three dots at the top of the Edit space panel
2. Select Set as Primary. 

You can also drag a Space to the top to set it as your Primary space. 

Open mic and Open stage settings

If you want your attendees to be able to turn on their audio and video and present content to others, select Open mic and Open stage. You may opt to use this feature if you are running a small meeting or facilitating an informal Q&A. 

For more formal events, you will want to ensure that these are disabled so as to not interrupt your content. 

Allow raise hand and chat settings

When you enable Allow raise hand, attendees will see the option to Raise their hand, alerting the space admin and moderator. A moderator can then respond to the attendee via 1:1 chat and even turn on audio/video for that attendee. You may use this if a part of your event is meant to be uninterrupted, but the other part includes audience participation. Group chat can also be enabled or disabled depending on the design of your session. 

Recording settings

Only Admins on your Vimeo account have the capability to start and stop a recording. Currently, the recordings have a 4-hour consecutive time limit. If your event runs longer, we recommend stopping the recording at the end of a session and restarting it during a break. 

To start recording the content in your space, press Record this space from the action bar. 

The recording will capture a specific view regardless of how you or your attendees are watching the content. If there is a stage present, the recording will primarily capture the stage content and show any people speaking in the lower corner. If there is no stage present, the recording will capture the group of attendees. By default, the recordings will only capture people who have video or audio enabled.
Your recording will be captured at 1080p. Once you’ve stopped recording, the video will process and be automatically uploaded into a Venues Recordings folder in your Vimeo account. 

Create additional Spaces

Your event will, by default, have one Space, but you can add additional spaces 

1. Open the hamburger menu at the bottom left of the venue 
2. Click on the Plus icon

You can give your space a name, add a new logo and background image, and change the default setting to Public for your attendees to see this new space.