How to manage Space settings

Creating a venue requires an Enterprise account with the Events add-on.

This article discusses how to manage your Space settings while presenting in a venue.

In this article:

• Access Space settings
• Open stage settings
• Raise hand and chat settings
• Recording settings
• Create additional Spaces
• Publishing a new Space

Access Space settings

In general, only Admins within your Vimeo account have broad permissions to manage and edit your global Venue settings. Admins can also create individual spaces that are publicly viewable to all attendees, and Admins can change a private space to a public one. 

By default, your attendees can only create private spaces, i.e no one else can see their space unless they have invited someone. You can fully disable that functionality within the Venue settings panel. 

You can access the Space Settings panel:

1. Click on the gear wheel icon located in the top right corner.     
2. Click on Edit this space within the action toolbar. 

You can change the background image and the icon for the space itself by editing the space settings. 

Open stage settings

Select Open stage if you want your attendees to be able to turn on their audio and video and present content to others. You may opt to use this feature if you are running a small meeting or facilitating an informal Q&A. 

For more formal events, you will want to ensure that these are disabled so as not to interrupt your content. 

Raise hand and chat settings

When you enable Raise hand, attendees will see the option to Raise their hand, alerting the space admin and moderator. A moderator can then respond to the attendee via 1:1 chat and even turn on audio/video for that attendee. You may use this if a part of your event is meant to be uninterrupted, but the other part includes audience participation. Group chat can also be enabled or disabled depending on the design of your session. 

Recording settings

Only Admins on your Vimeo account have the capability to start and stop a recording. Currently, the recordings have a 12-hour consecutive time limit. If your event runs longer, we recommend stopping the recording at the end of a session and restarting it during a break. 

To start recording the content in your space, press Record this space from the action bar. Your recording will be captured at 1080p.

The recording will capture a specific view regardless of how you or your attendees are watching the content. If there is a stage present, the recording will primarily capture the stage content and show any people speaking in the lower corner. If there is no stage present, the recording will capture the group of attendees. By default, the recordings will only capture people who have video or audio enabled.

The recording will end when the first of the following happens:

• A user ends the recording manually
• All users depart the space
• With no active stage, users remain in the space but are sitting idle (no active cams/mics)
• With an active stage, all users depart the space
• The recording hits the 12-hour limit

Once the recording stops, the video will be processed and automatically uploaded into your Vimeo account's Venues Recordings folder. 

Create additional Spaces

Your event will, by default, have one Space, but you can add additional spaces 

1. Open the hamburger menu at the bottom left of the venue 
2. Click on the + Space icon

Publishing a new Space

New spaces are initially created as drafts. To make a space visible to Venues attendees, you must publish it.

To publish a space:

1. Go to Space Settings by clicking the Edit space tab within the space.
2. Select the Publish space button at the bottom of the Space Settings.
   

Once published, the space will be accessible to all Venues attendees.