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How to build and manage my custom vocabulary list

This feature requires a paid plan.

The custom vocabulary list helps improve the accuracy of transcription and translations when using Vimeo AI. This list helps the AI more accurately recognize words specific to your team or company when transcribing the video's original language.

This article discusses how to add, manage, and replace words in your custom vocabulary list.

In this article:

What to know before building the custom vocabulary list

Before building your custom vocabulary list, take note of the following:

  • This is not a translation dictionary. It only improves transcription accuracy for the video's original language.
  • Account Owners and Admins can create and manage custom vocabulary lists.
    • For Enterprise accounts with Workspaces: Workspace admins can create and manage custom vocabulary lists for the Workspace.
  • Your custom vocabulary list can contain up to 50 keywords/phrases.
    • Vimeo Enterprise users can add up to 1000 keywords/phrases.
  • Keywords are limited to 34 characters.
  • Phrases are limited to 12 words. 
  • Words and phrases are limited to letters in the English alphabet (a-z, A-Z). Special characters, numbers, and letters from other alphabets are currently not supported.
  • If your video has subtitles in multiple languages, replacing words or phrases in one file will not automatically replace them in the other language files. Each file must be updated individually for each language.

How to build my custom vocabulary list

You can manage your custom vocabulary list from two places: the AI Settings page for your team or the Languages menu on an individual video's settings page.

Add or manage keywords from AI Settings

You can add, remove, or upload keywords from your team’s AI Settings page.

  1. Navigate to your team’s AI Settings page. 
  2. Locate Custom Vocabulary under the General header and select Manage.
  3. In the pop-up window, add words or phrases that are unique to your company.
    • You can type a single word or phrase and press Enter, input a list of words separated by commas, or upload a CSV file.
       The "Add to custom vocabulary" menu where a user is adding "Vimeo AI" to a list of custom words. The list, which shows "2 of 1000" words, already includes "Vimeo" and "Staff Picks."The "Add to custom vocabulary" dialog, showing an input field with the example text "Vimeo, Staff Picks, Videos."
      A spreadsheet with text entries in the first column, labeled A. There is a keyword in each row.
  4. Select Save to save your custom list. 

You can manage the keywords in the same menu. 

  • Removing keywords: To remove a word or phrase from your list, select the X next to it on the vocab list.
    A dialog box titled 'Add to custom vocabulary' shows two existing word tags: 'Vimeo' and 'Staff Picks'. The 'X' icon used to remove the 'Staff Picks' tag is highlighted with a red outline, demonstrating how to delete an entry
  • Downloading keywords: To download your vocab list as a CSV file, select the download icon.
    A dialog box titled 'Add to custom vocabulary' shows existing word tags, 'Vimeo' and 'Staff Picks'. Below the tags, a download icon is highlighted with a red outline, and a 'Download' tooltip is displayed directly above it, showing the action to download the vocabulary list
  • Delete the entire list: You can delete your entire vocab list by selecting the trash icon. 
    A dialog box titled 'Add to custom vocabulary' shows several word tags like 'Vimeo' and 'Staff Picks'. Below these tags, a trash can icon is highlighted with a red outline. A tooltip labeled 'Delete all' points to the icon, indicating the action to clear the entire vocabulary list

How to add and manage custom vocab from my video’s transcript

If a video already has a transcript, you can add words directly to your custom vocab list from the Languages menu on the video’s settings page. To do so:

  1. Select a video from your library to go to its settings page.
  2. Select Languages.
  3. Select the pencil icon next to the transcript. 
  4. In the transcript, find and highlight the word or phrase you want to add to your custom vocab list.
  5. Select Add to Custom Vocabulary from the menu that appears.

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