How to create and edit my venue's registration form

This feature requires an Enterprise plan with the Events feature added.

You can create a venue registration form that allows attendees to sign up for your event. Your venue can support a maximum of 3,000 attendees. Guests you would like to add as speakers must first register for the event. This article discusses how to create and edit a venue registration form for a virtual event, including details on customizing fields and ensuring speaker registration.

In this article: 

• How to create a new registration form for my virtual venue
• How to edit a registration form for my virtual venue registration form 

How to create a new registration form for my virtual venue

You can create your form in the User Profile Fields menu in the Venue Settings of your virtual venue. Read about global venue settings at 'How to configure global venue settings'.

Access the settings menu of your virtual venue by selecting the house-shaped icon in the upper-right corner of your event’s home screen. Select User Profile Fields to edit the settings for your registration form.

To create a registration form for your virtual venue: 

1. From Venue Settings, select User Profile Fields. 
2. The Location toggle lets your attendee set their geolocation.
3. The Privacy policy URL lets you link to your company’s privacy policy. This is useful if:
   • Your privacy policy isn’t available to your venue attendees on the site where your event will be hosted.
   • You’d like to provide your audience with a convenient way to view your terms.
4. Select Field to add a new question field to your registration form. 

Two types of fields can be added to your registration form: Plain text and Select. 

Plain text fields: 

Plain text fields are questions that registrants answer by typing in their responses. Examples of questions that can be answered with a Plain text field include their name, how they pronounce their name, or the name of the company that they work for.

Select fields: 

Select fields are questions that registrants answer by selecting an option from a drop-down menu of options. Examples of questions that can be answered with a Select field include the country of residence.

To add fields to a registration form: 

1. From Venue settings >> User Profile Fields, select + Field. 
2. Select the type of question that you would like to add to your form: a Plain Text field or a Select field.  
3. Customize each field to fit your form. 
   • Type: Select between a Select field and a Plain text field.
   • Label: Type the question that the registrant will need to answer. 
   • Choices (for Select fields only): Add in the choices that you would like the registrant to select from. Separate choices with commas. 
   • Show on hover: This information appears when you hover over the attendee's avatar during the event. 
4. Select Save to save your field after customizing.
5. To add additional fields, select + Field from the registration menu once more and complete steps 2-4. You will also be able to see previous fields that you have added.

⚠️Note: Any speakers that you would like to add to your event must register through the registration form before they can be added as a speaker. Read how at ‘How to designate speakers in a venue’. You can make a user profile field required. From the settings page for user profile fields, you can force users to use a specific profile field.

How to edit a registration form for my virtual venue

If you need to make changes to your registration form after creating it, you can edit it within the venue settings menu 

1. Select Venue Settings >> User profile fields.
2. Select the field that you would like to edit. 
3. After editing the details of the field, select Save to update your form.
4. If you would rather remove the field completely from the form, select Remove.