Creating a venue requires an Enterprise account with the Events add-on.
This article covers the global venue settings and discusses how to configure each setting for a seamless venue experience.
In this article, learn about:
- Managing global settings
- Cover settings
- Agenda settings
- Speaker settings
- User Profile Fields settings
- Privacy settings
- Advanced settings
- Analytics settings
- Attendee Management settings
- Redirect settings
Managing global settings
A settings icon on the top right side of your screen will open the Venue settings. You can manage the majority of customizations and permissions from here for the global venue.
The Cover page is what you will see first after you create a venue. Through the Cover settings, you can customize the appearance of the Venue by adding a logo or uploading a new background either through the Unsplash integration or by uploading an image from your device. You can also add a Title and a Description to your event. The Accent color for the Enter the venue can be customized here too.
The Agenda settings have 3 different functions.
- Single day setting creates a hard Door open and Doors close date and time for the venue. In this case, the attendees will not be able to access the content of the venue besides the set date and time. They will be able to see when the event starts and also add it to their calendars.
- Multi-day setting helps you with keeping the venue active for more than a single day.
- Always open setting helps you give permission to the attendees to directly be able to access the venues. An attendee who has access to the link to the venue can go inside anytime but will only have view-only access.
The attendees are bumped out of the venue once the event ends. If you wish to add someone else as an Admin, you will have to add them as a team member and give them complete Admin permissions.
You can also allow Contributor Plus team members to manage live events and interactive tools. You can do this by navigating to the team management menu, finding the team member, and turning on the toggle switch next to Can manage Live events.
You can create Session agendas by adding a Title, time, and Description and designating your Speakers for each session. Make sure the speakers are registered for the event before the session begins.
This is a way to display your day’s content especially if you are hosting different sessions each hour.
Any attendee who has registered for the venue will show up in the selection list to be designated as a speaker. This designation does not give the attendee any additional functionality. The Admin will provide permission to attendees to show up in the list of speakers.
The Registration architecture is strictly related to the venues. You can create or edit your venue's registration form by selecting Venue Settings >> User Profile Fields
You can customize the Registration Field and can choose to make them either Plain Text or Drop-down.
Learn more at 'How to create and edit your venue's registration form'.
Anonymous Avatar options
When a venue’s privacy settings is set to Public, the default is now a Vimeo avatar in a variety of colors. The users can use initials to generate an avatar when adding a name for anonymous users.
Ability to add fake users in venues
Under advanced settings, you can enable Fake attendees and then in your space settings, determine the number of fake attendees as well as the behavior of their reactions (none, random or echo).
Note: The fake users will only show up on your computer, not the whole venue.
You can adjust your venue's privacy settings in Venue Settings >> Privacy. The options you can select are:
- Public: Anyone can enter the venue and watch your event without registering or logging into their Vimeo account.
- Public with registration: Attendees require all attendees to log in to their Vimeo account and register in order to enter the venue, whether they intend to participate or not.
- Team: This restricts access to your venue to only team members on your Vimeo account.
- Private: This restricts access to your venue to only Admins on your Vimeo account. Other team members will not be able to enter
You can fully embed the venue experience by
- Copying the embed code and changing the embed setting to Anywhere
- Copying the embed code and allowing it to live on only a specific domain by selecting Specific domains
- You can also choose to select Nowhere to maintain absolute privacy.
You can edit further settings for your venue in the Advanced Settings menu. In this menu, you can select
- Whether speakers can join a venue, even if the doors are closed.
- Whether attendees can create public spaces that other attendees can join.
- Whether attendees can send 1:1 text chat messages to one another in the venue.
- Whether attendees can invite other attendees to a 1:1 private video/voice chat.
- Changing the default background image for the spaces (whether uploading your own image or using provided stock imagery).
- Whether the recording of your event should include recording audience members and reactions.
The Analytics panel will show you the event analytics which covers the total number of registrations you have, the total number of attendees, the peak turnout and attendance, and the average time spent within the venue.
Attendee Management settings
The Attendee Management settings show you the names and email addresses of the registrants, the date they registered, and whether or not they attended the event.
Under attendee management, select the down arrow icon to export all attendee data as well as their registration fields. You can export data in CSV of attendees, which will also include the information provided by attendees in their registration fields.
Note: This will not include anonymous viewers.
The Redirect settings allow you to push attendees arriving at the venue to a different URL. You can select from the drop-down menu if you want to redirect only your new attendees or all the attendees. You can even select to automate it for everyone once the doors close for the event.
When you enable the Redirect button after the doors close, it will notify attendees to go to the new URL. You can also push attendees to a backup stream in case you face difficulties in your ongoing event.