How to use venues for a hybrid event

The hybrid event is an event where you have in-person attendees and virtual attendees. In this article is a production workflow recommended by Vimeo’s production team for hosting these events using venues.

Recommended gear list

• Camera(s)
• Video switcher
• Microphone(s)
• Audio Mixer
• Laptop
• SDI/HDMI to USB capture card
• XLR to USB audio interface
• Audio DI
• SDI/HDMI cables
• Audio cables

Recommended workflow

1. Connect the program output from the video switcher, like cameras, slides, video playback, etc., into a laptop that is running venues via a USB capture card.
2. Select the capture card as the camera source in venues.
3. Connect the audio through a USB audio interface into your laptop which is running venues.
4. Select a USB audio interface as the audio source in venues.
   1. This allows you to do a natural mix-minus when back-and-forth talking occurs between the speakers in the room and venue participants.
   2. Use a headphone out (⅛ inch) using ⅛ inch to XLR adapter as the venue audio output. Connect the audio output to the master audio mixer that is mixing microphones and playback audio.
   3. Using a mix-minus from the master audio mixer, connect the venue participant’s audio to the house public address (PA) system so that in-room speakers can hear other participants in the venues without hearing themselves.
   4. Using a mix-minus from the master audio mixer, connect the in-room audio to your laptop (presenting venues) so that the participants in the venues can hear in-room audio without hearing themselves.
      

We have some setup best practices to help you in setting up a venue.