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How to use venues for a hybrid event

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The hybrid event is an event where you have in-person attendees and virtual attendees. In this article is a production workflow recommended by Vimeo’s production team for hosting these events using venues.

Recommended gear list

  • Camera(s)
  • Video switcher
  • Microphone(s)
  • Audio Mixer
  • Laptop
  • SDI/HDMI to USB capture card
  • XLR to USB audio interface
  • Audio DI
  • SDI/HDMI cables
  • Audio cables

Recommended workflow

  1. Connect the program output from the video switcher, like cameras, slides, video playback, etc., into a laptop that is running venues via a USB capture card.
  2. Select the capture card as the camera source in venues.
  3. Connect the audio through a USB audio interface into your laptop which is running venues.
  4. Select a USB audio interface as the audio source in venues.
    1. This allows you to do a natural mix-minus when back-and-forth talking occurs between the speakers in the room and venue participants.
    2. Use a headphone out (⅛ inch) using ⅛ inch to XLR adapter as the venue audio output. Connect the audio output to the master audio mixer that is mixing microphones and playback audio.
    3. Using a mix-minus from the master audio mixer, connect the venue participant’s audio to the house public address (PA) system so that in-room speakers can hear other participants in the venues without hearing themselves.
    4. Using a mix-minus from the master audio mixer, connect the in-room audio to your laptop (presenting venues) so that the participants in the venues can hear in-room audio without hearing themselves.

We have some setup best practices to help you in setting up a venue.

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